How to Manage Your Book Collection

myON works with a variety of publishers in education to provide access to quality literature through our various collections. When adding titles to myON, the content curation team follows the expertise and guidance of our publishing partners regarding appropriate reading level, interest level, and subject-matter suitability. We also understand that some topics are appropriate for different audiences based on the local guidelines, requirements, customs, culture, and norms of the communities that we serve. Educators need to be empowered with choice and control for their students, keeping educators at the center of those decisions. Therefore, we provide building administrators with tools to control access to titles as needed.

Settings for Managing Your Book Collection

District Administrators

District administrators can use the settings to manage when students can read books above their grade level, whether building administrators can set minimum grade levels for specific books and hide some collections, and whether a rotating banner of showcased books will be shown to students.

To get to these settings, district administrators select My District, then Account, and then the Account Options tab.

Then, go to the Library Management section of the Account Options page. The first few settings let you set which grades are allowed to read books above their grade level (based on the book publisher's recommended grade range for each book), whether building administrators are allowed to set minimum grade levels for books, and whether students are allowed to read books above their grade level when faculty have assigned those books in a project. Note that each setting lets you choose what building administrators can do to manage book collections. Note: If you do not allow Building Administrators to set minimum grade levels for books, any minimum grade levels set by the District Administrator apply to all schools; remove the check mark in this box if you want the District Administrator to set restrictions for all schools.

The next two settings let you choose whether building administrators can hide some book collections for students in their building and whether students and teachers will see a rotating banner of books that are being showcased each month (US sites only). You can choose to let building administrators decide whether to show the rotating banner to students and teachers in their buildings.

When you've finished changing the settings, select Save at the top of the page.

Building Administrators

For building administrators, the settings that are available depend on the choices that the district administrator has made.

To get to the settings, building administrators select My School, then Account, and then the Settings tab.

Go to the Library Management settings. Depending on the choices the district administrator made, you may be able to choose which grades are allowed to read books above their grade level in your building, whether students may read books above their grade level when those books are assigned through projects, and whether a rotating banner of showcased books will be shown to students and teachers (US sites only).

When you've finished changing the settings, select Save at the top of the page.

Managing Book Collections for a Building

If the settings allow building administrators to choose which book collections are available in their building, building administrators can hide some book collections. For more information, see How to View Building Information and Collections (Building Administrator).

Setting Minimum Grade Levels for Books

To set minimum grade levels for books, follow the steps below.

1. If the district administrator sets the minimum grade levels for all schools, the district administrator selects My District, then Account, and then Books.
   
   If the settings allow building administrators to set minimum grade levels for books, as a building administrator, select My School, then Account, and then the Books tab.
   
2. Using the search options, you can search for a word in a book title or series or by collection, a minimum grade level setting that is already in place, publisher, series, or release date.
   
   

   In the Release date drop-down list, you can choose to focus on books released in the past month, 3 months, 6 months, or year. You can also choose to see pre-release books that are not yet available to teachers and students if you prefer to preview books regularly before students see them.

3. Select Search.
4. You will see the books that match your search criteria. For each book, you'll see the title, description, minimum grade level (if one was already set), series, publisher, and collection. You will also see the date that the book was released to students and teachers; for pre-release books, the date is highlighted in orange as shown below. You can select the title to view book information, and you can add the book to your favorites using the link below the description. If you want to open the book, select Read. The Share options allow you to copy the book link, add the book to a project, or add the book to a bundle.
   
   To set minimum grade levels for some books in the list, check the box to the left of each of those books. Then, select the Set min grade of selected to drop-down list and choose a minimum grade level. Students at that level and higher will be allowed to find and read the book(s). If you choose No Access, no students or faculty can find or read the book(s). After choosing a setting, select Save.
   Note: If you are a building administrator and this drop-down list is not available, the district administrator does not allow building administrators to set minimum grades for books.
   
   After you save your settings, the new minimum grade levels will be shown for each of the books under "Set min grade." If "All Grades" is selected for a book, you will simply see a dash.